Anglia Sunshine Nursery Privacy Notice

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Anglia Sunshine Nursery Privacy Notice

Privacy Statement and Data Policy

 (How we use your information)

The categories of child information that we collect, hold and share include:

The information we request from you (by way of your child’s registration form and pack) we have a legal obligation to collect as required by The Early Years Foundation Stage (Welfare Requirements) Regulations 2012.

  • Personal information (such as name, date of birth and address)
  • Attendance information (such as session attended, number of absences and absence reasons)
  • Characteristics (such as ethnicity, language, nationality, country of birth)
  • Relevant medical information (such as conditions that may require treatment during sessions times)
  • Assessment information
  • Information about any special education need

Why we collect and use this information

We use the data:

  • To support the child’s learning and development
  • To monitor and report on the child’s progress, both internally and to the County Council
  • To provide appropriate care to meet the needs of the child
  • To assess the quality of our services
  • To comply with the law regarding data sharing
  • To comply with the requirements of the Early Years Foundation Statutory Framework (2017)
  • To keep you in touch with our news


The Lawful basis on which we use this information

We collect and use children’s information under the Early Years Foundation Stage Statutory Framework (2017), the Date Protection Act (1996) and the GDPR (2018)

Collecting Child Information

Whilst the majority of child information you provide us with is mandatory, some of it is provided on a voluntary basis. To comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain information to us or if you have a choice in this.

Storing Children’s data

We hold all children’s records as follows:

  • attendance, registrations medication and accident records for 3 years after the child has left the setting.
  • children’s welfare data for 21 years after the child has left the nursery, to allow for claims against our Public Liability Insurance. After that records are shredded.

Who we Share Your Information with

  • Schools and settings that the children attend after leaving us
  • Our local authority
  • The Multi-Agency Safeguarding Hub/Team
  • Vetted professional organisations who we outsource core business functions to

Why we share children’s information

We do not share information about our children with anyone without consent unless the law and our policies allow us to do so.

Requesting access to your personal data

Under data protection legislation, parents have the right to request access to their child’s information that we hold.

You also have the right to:

  • Object to processing of personal data that is likely to cause, or is causing damage or distress
  • Prevent processing for direct marketing
  • Object to decisions being taken by automated means
  • In certain circumstances, have inaccurate personal data rectified, blocked, erased, or destroyed
  • Claim compensation for damages caused by a breach of the Data Protection regulations

If you have a concern about the way we are collecting or using your personal date, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/

This is a big change to data protection legislation and we will update our systems and processes in order to ensure we are fully compliant as the legislation evolves.